Rentals | The Elgin and Winter Garden Theatre


General information

Rates include basic Front of House staff and box office services. Surcharge on each ticket sold is collected on behalf of the Ontario Heritage Trust – $3 + HST ($0.39) = $3.39. Deposit of 1/2 of minimum rental is required upon confirmation of event, 1/2 of rental is required 7 days prior to event Services provided in basic rental without additional charge:

  • House lighting, ventilation and air conditioning
  • Routine janitorial services
  • The Centre maintains 24-hour security for the building (special needs of Licensee not provided)
  • Basic first aid facilities

Available but not included with basic rental:

  • Internet/Wi-Fi
  • Telephone service
  • Photocopier
  • Coat check services
  • Food and beverage services through the Bookings and Events Manager

Special Power Consumption:

  • Surcharges for electrical consumption used for TV, feature film lighting, heavy machinery and equipment and all extraordinary power demands may be levied



  • Theatre rental does not include the use of the lobbies other than for the patrons prior to a performance and during an intermission; private receptions, media events or meetings associated with the production must be arranged separately with the Theatre Centre

Box Office

  • Credit card service commission – 3 per cent and 2 per cent of each debit card transaction shall be paid to the Licensor

Technical staff

  • Wages and working conditions as per agreements with Elgin and Winter Garden Centre staff
  • An estimate will be provided by the production manager and a deposit required prior to the event

Food and beverage staff

  • Bar operation immediately prior to performance and during intermission at no extra charge
  • Note: The Theatre Centre reserves the right to charge a $750 fee on performances with no intermissions
  • Catering to be contracted by Licensee with Centre's authorized concessionaires

Staffing – General

  • All overtime costs incurred will be charged back to the Licensee at the applicable rate


  • Extra security, if required, plus administration costs will be charged back to the Licensee
  • Functions booked for periods of more than one day will require passes for the licensee's staff

Equipment rental

  • Piano rental and tuning
  • Minimal in-house equipment available for a fee to be negotiated at time of signing contract
  • Rental of additional equipment and services must be contracted through outside suppliers


  • Commercial General Liability Insurance for Third-Party Bodily Injury, Personal Injury and Property Damage in the amount of $5 million – proof of coverage required 10 days prior to start of licence period

Advertising and publicity

  • Licensee responsible for own advertising and publicity
  • Media Access Fees – see below

Merchandising commissions

  • Commissions payable to the Theatre on sales of programs, souvenirs and merchandise
  • 15 per cent of gross sales less applicable taxes and credit card commissions; sales staff provided by licensee

Cancellation fee

  • If for any reason a performance must be cancelled, the license fees are payable in full, plus any charges for services performed or costs incurred by the Theatre for this performance
  • If the Theatre succeeds in licensing the facility for the same period of time to another party, the license fee less an administrative fee, may be refunded

Media access fees

  • Fees may be levied in addition to regular rental fees for the applicable areas

Lobbies and rehearsal studios

  • Commercial still photography – $1,500 standard access fee
  • Commercial television, commercial film, independent producers of television or film product – location fees available on request