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General information
Rates include basic Front of House staff and box office services. Surcharge on each ticket sold is collected on behalf of the Ontario Heritage Trust – $3 + HST ($0.39) = $3.39. Deposit of 1/2 of minimum rental is required upon confirmation of event, 1/2 of rental is required 7 days prior to event Services provided in basic rental without additional charge:
- House lighting, ventilation and air conditioning
- Routine janitorial services
- The Centre maintains 24-hour security for the building (special needs of Licensee not provided)
- Basic first aid facilities
Available but not included with basic rental:
- Internet/Wi-Fi
- Telephone service
- Photocopier
- Coat check services
- Food and beverage services through the Bookings and Events Manager
Special Power Consumption:
- Surcharges for electrical consumption used for TV, feature film lighting, heavy machinery and equipment and all extraordinary power demands may be levied
Expenses:
Lobbies
- Theatre rental does not include the use of the lobbies other than for the patrons prior to a performance and during an intermission; private receptions, media events or meetings associated with the production must be arranged separately with the Theatre Centre
Box Office
- Credit card service commission – 3 per cent and 2 per cent of each debit card transaction shall be paid to the Licensor
Technical staff
- Wages and working conditions as per agreements with Elgin and Winter Garden Centre staff
- An estimate will be provided by the production manager and a deposit required prior to the event
Food and beverage staff
- Bar operation immediately prior to performance and during intermission at no extra charge
- Note: The Theatre Centre reserves the right to charge a $750 fee on performances with no intermissions
- Catering to be contracted by Licensee with Centre's authorized concessionaires
Staffing – General
- All overtime costs incurred will be charged back to the Licensee at the applicable rate
Security
- Extra security, if required, plus administration costs will be charged back to the Licensee
- Functions booked for periods of more than one day will require passes for the licensee's staff
Equipment rental
- Piano rental and tuning
- Minimal in-house equipment available for a fee to be negotiated at time of signing contract
- Rental of additional equipment and services must be contracted through outside suppliers
Insurance
- Commercial General Liability Insurance for Third-Party Bodily Injury, Personal Injury and Property Damage in the amount of $5 million – proof of coverage required 10 days prior to start of licence period
Advertising and publicity
- Licensee responsible for own advertising and publicity
- Media Access Fees – see below
Merchandising commissions
- Commissions payable to the Theatre on sales of programs, souvenirs and merchandise
- 15 per cent of gross sales less applicable taxes and credit card commissions; sales staff provided by licensee
Cancellation fee
- If for any reason a performance must be cancelled, the license fees are payable in full, plus any charges for services performed or costs incurred by the Theatre for this performance
- If the Theatre succeeds in licensing the facility for the same period of time to another party, the license fee less an administrative fee, may be refunded
Media access fees
- Fees may be levied in addition to regular rental fees for the applicable areas
Lobbies and rehearsal studios
- Commercial still photography – $1,500 standard access fee
- Commercial television, commercial film, independent producers of television or film product – location fees available on request